Moving your data to Rezi
Thinking about moving your data can be daunting, but our team of experts are here to talk to you about the best option for your agency. We have the tools to make your move stress free and will provide you with a detailed schedule so that you know exactly what is happening every step of the way.
The best way to move your data (and our recommendation) is to manually enter your properties and contacts directly into your new Rezi software. It is faster, cheaper and data accuracy is guaranteed. By choosing this option, we can get you up and running with your new Rezi system within days not weeks!
Manual data entry is faster, we can get you up and running within days not weeks
Manual data entry is cheaper, removing the need to pay data move costs
Manual data entry gives 100% data accuracy so that you can hit the ground running
It takes the same effort to prepare your data for us to move it, as it does for you to manually enter it!
What are my options for moving my data?
When it comes to moving your data across to Rezi there are two options. Either you move your data or we move your data. The best way to move your data is by manually entering your properties and contacts directly into your new Rezi software. It is faster, cheaper and ensures 100% data accuracy. However, you may have a large amount of data in which case you want to explore having a data move.
Making the right decision
It can be tempting to opt for a data move, however this can be costly and does require a lot of your time. Take a look at our simple comparison table to help you decide whether manually entering your data into Rezi or a data move is the best option for you.
| You move your data | We move your data | |
|---|---|---|
| Time to get you up and running | 1 - 3 days | 3 weeks + |
| Time to clean your data | 0 days | 1 week (minimum) |
| Cost to move your data | £0 | £500 + |
| Cost to obtain data from current provider | £0 | £500+ (per extraction) |
| Time allocation for your Project Manager | 0 days | 3 weeks + |
| Accuracy of data | 100% | 40% - 60% |
FAQ
Would it be better to manually enter my data?
Yes. Inputting your data manually will always give you the best result. An opportunity to start with spotless data is always a benefit and this option gives you access to Rezi right away without any data move costs. Most of our agents see the benefit of manually inputting “just the data they require” and always report back that they are pleased with the outcome.
How long will it take to get up and running?
Opting to move your data yourselves means you can be up and running in a matter of days not weeks. Our onboarding team will give you plenty of tips and guidance along the way. We will provide you with a schedule and will require logos, branding and a list of your users.
You can literally be live in no time at all so that you can focus on the important things - selling your properties.
Will I need to clean my data?
No. You do not need to clean or prepare your data, moving your data yourselves means you move just the data you need! You are in control.
It really is the perfect opportunity to make sure your data is spotless in Rezi from the get go.
How much will it cost?
There are no additional costs if you decide to move your own data. You will be saving around £1,500 (minimum) for 100% data accuracy.
How accurate will my data be?
You are guaranteed 100% accuracy if you chose to enter your own data. We will guide you through the process, properties on the market first, vendors and buyers. We recommend you only enter active applicants and many of our agents see this as the perfect opportunity to touch base with their clients along the way. Win, win!
When should I give notice to my provider?
The sooner the better, but make sure you leave enough time to move your data. Some agents move their data in a matter of days, others prefer to keep both systems running simultaneously for a month to ensure they have all data they need and peace of mind.
How do I ensure compliance with GDPR rules?
Moving to a new software provider is a great opportunity to clean up your data and helps to ensure compliance with GDPR rules on the storing and sharing of personal data.
By manually entering data into Rezi you can focus on the data that is most valuable to you, such as live properties and contact information where vendors, buyers, landlords and tenants that have consented to receive marketing information from you. Your current software should have this information available to you so it’s simply a case of filtering the most important clients and manually transferring that data to Rezi.
How long should I hold personal data?
Manually entering information ensures that you are complying with your data privacy policy which states the amount of time that you will hold personal data and what you will do with that data. When you have transferred the data you want to Rezi, don’t forget to delete anything that is outside your policy from your old software system or ask your provider to delete it for you. If you have data that fits within the scope of your privacy policy but you do not want to transfer it to Rezi then ask your software provider to give you an extract of the data, but remember that the security of that data is your responsibility and it must be held in a secure way. We can advise you on the best way to deal with your data just ask our onboarding team.
Is a data move right for me?
If you have a large amount of data, with multiple branches then yes, a data move could be the best option for you. We only recommend moving your data if you physically cannot move it yourselves as the process does require your involvement and can only guarantee 40% - 60% accuracy. You will need to give your data a thorough clean before the move, help us understand your data along the way and check your data thoroughly post move.
Will you move all of my data?
If you chose a data move, we move just the last 24 months of your data. From our 20 years’ experience, there is no point in moving old unwanted data, it never gets used. We will move your current stock as priority, your properties on the market, related vendors, applicants, tenants, companies, viewings, offers and some notes. Secondary to this we move any other data that has been added or activated within the last 24 months. See our feature checklist for a detailed list of data we will move from your software provider.
Will it really only take 3 weeks to move?
Yes, if you have taken the time to clean and prepare your data beforehand. We can move your data within 3 weeks from the time we receive your clean data from your current provider.
We will work with you and provide a schedule for you to work with, time is of the essence, so we are eager to move you as fast as possible.
Will I be charged for extracting my data from my provider?
Yes. Your current software provider may charge you for extracting your data into a movable format and sending it to us. We will require 2 extracts as a minimum (be mindful that some providers charge per extraction). We recommend you check this before committing to see if it is cost effective.
How accurate will my data be?
We cannot guarantee 100% data accuracy when moving data in bulk. We expect 40% - 60% accuracy but there may be some clean up to do post move. It really does depend whether you have taken the time to clean up your data before the move. The cleaner the data to start, the better the results.
When should I give notice to my provider?
When opting for a data move, we advise that you keep your current software active until you go live with Rezi to give you time to clean, prepare and check your data.
If you stick to the schedule you will be able to start using Rezi and close down your previous software in a timely fashion.
Who should I nominate as project manager?
We will initially review your data and have questions to ask you like “Is it correct that you have 50 properties currently on the market?” and “does Mr Williamson live at 85 Bishopsgate Road?”. Only you know your data so you will need to allocate someone to be your data project manager to ensure your move is seamless. Make sure it is someone that knows your stock and your current software well.
How do I clean my data?
If you decide on a data move, you will need to clean and prepare your data beforehand. This can be a great opportunity to clear out the old and start with the new! Take a look at the data clean checklist guide below to gain an understanding of what will be required.
Have you moved data from my provider before?
If you would like to move data from a provider we have not worked with before, we will need some preparation time to investigate and quote for the work. Building the data move tools takes our data experts approximately 2 months. Once built we can move your data in 3 weeks. Our sales team will talk to you about the best options.
What can go wrong with a data move?
Your data move will only be as good as the data you provide us. “Garbage in, garbage out” as the saying goes. If you are not able to commit the time to clean, prepare and check your data, don’t move it. We are not able to fix errors after the data move - it is a once only occurrence. Something as simple as an address being added incorrectly before the move can cause an entire property to become corrupt and require re-entering from scratch. It can be as costly in your time, as it is for a data move so make sure you can invest in the preparation time before going ahead.
What if I can't commit to the schedule?
It is vital that your data is cleaned, prepared and checked in line with our schedule, our data consultants work to a tight timetable and time is of the essence! Your data will become outdated very fast and you are likely to be charged by your current provider for each new data extract. If you cannot commit to the agreed timescales, talk to us straight away as charges will apply for rescheduling your data move slots.
We cleaned our data to ensure our data move was successful
"Aspen is a family run business that was started 30 years ago. We have been with Dezrez since 2011 and decided to transfer from Dezrez to the new Rezi software early 2019. We used a Dezrez Migration and because we took the time to clean up our data, we benefitted from a smooth transition. We now have an extremely accurate and useable data set in our new software. Through the onboarding, we were provided with instructions each step of the way and this informed us on exactly what to do to make our data so accurate. The training they provided for us was excellent and enabled us to start using the system immediately. If we do have any questions or requests for enhancements to suit our needs, they are very helpful. As a company, we value being a part of a community and despite the distance, we have this with Rezi"
Aspen Residential Sales and Lettings
Manually entering our data was the best decision we made
"We came to Dezrez in 2012 and over the years we moved from the Dezrez software to the Rezi product. At PFK, we pride ourselves on making our clients property journey as simple as possible and rely on Rezi to make that a reality. We chose to manually migrate our data into Rezi to allow us to have a fresh start. This proved a great idea as we have a clean database to work with. Throughout the process we still had continued access to the support team as well as a personal contact for onboarding, guiding us each step of the way. Being a 7 branch agency, having accurate data is essential and the onboarding process ensured this happened."
Penrith Farmers & Kids - PFK
You've made your decision, what next?
If you have decided to get going with Rezi right away by entering your own data, we believe you have made the right choice. Let your sales representative know and they will get the ball rolling. We look forward to having you onboard. If you are undecided or think a data move is right for your agency, here is a break down of the data we will move to Rezi and a guide to help you start cleaning your data in preparation.
Feature Checklist
There are 3 types of data we will move across to Rezi, please make sure you are clear about the data and specific fields we can move.
1
On the market data
Firstly and foremost we will move your 'on the market' data:
- Sales & lettings properties on the market & sold subject to contract
- Vendors, landlords, buyers & tenants linked to these properties
- Viewings, offers & valuations linked to these properties
2
24 months of data
Secondly, we will move data added / updated within the last 24 months:
- Sales & lettings properties of any status
- Vendors, landlords, buyers & tenants linked to these properties
- Viewings, offers & valuations linked to these properties
3
Other data
Finally, we will move the following active data:
- All active prospect applicants not linked to properties
- All active companies e.g. solicitors, financial advisors
- All active negotiators and related staff holidays
Data field Checklist
Take a look at the specific fields we can move and those we cannot from your current software provider.
| Data Fields we can move to Rezi | Expert Agent | Alto | Jupix | Vebra Live |
|---|---|---|---|---|
| Price | Y | Y | Y | Y |
| Status | Y | Y | Y | Y |
| Address | Y | Y | Y | Y |
| Tax Band | Y | Y | Y | Y |
| Tenure/Style/Age | Y | Y | Y | Y |
| Property Features (Bullet Points) | Y | Y | Y | Y |
| Marketing Descriptions for website & portals | Y | Y | Y | Y |
| Room counts & descriptions | Y | Y | Y | Y |
| Property Notes | Y | Y | Y | Y |
| Sales Progression Notes & Milestones | N | N | N | N |
| Garden & garage counts | N | N | N | N |
| Data Fields we can move to Rezi | Expert Agent | Alto | Jupix | Vebra Live |
|---|---|---|---|---|
| Full Name | Y | Y | Y | Y |
| Title | Y | Y | Y | Y |
| First Name | Y | Y | Y | Y |
| Surname | Y | Y | Y | Y |
| Address | Y | Y | Y | Y |
| Telephone Number | Y | Y | Y | Y |
| Mobile Number | Y | Y | Y | Y |
| Email Address (X1) | Y | Y | Y | Y |
| Grade | N | N | N | N |
| Source | Y | Y | N | Y |
| Applicant Search Criteria | Y | Y | Y | Y |
| Notes | N | N | N | N |
| Data Fields we can move to Rezi | Expert Agent | Alto | Jupix | Vebra Live |
|---|---|---|---|---|
| Applicant contact details | Y | Y | Y | Y |
| Viewing date and time | Y | Y | Y | Y |
| Attending applicant | Y | Y | Y | Y |
| Attending negotiator | Y | Y | Y | Y |
| Viewing status | Y | Y | Y | Y |
| Viewing comments | Y | Y | Y | Y |
| Viewing arrangements | Y | Y | Y | Y |
| Feedback | Y | Y | Y | Y |
| Data Fields we can move to Rezi | Expert Agent | Alto | Jupix | Vebra Live |
|---|---|---|---|---|
| Accepted offers only | Y | Y | Y | Y |
| Offer history | Y | Y | Y | Y |
| Data Fields we can move to Rezi | Expert Agent | Alto | Jupix | Vebra Live |
|---|---|---|---|---|
| General Meetings & appointments | Y | Y | Y | Y |
| Recurring appointments | N | N | N | N |
| Data Fields we can move to Rezi | Expert Agent | Alto | Jupix | Vebra Live |
|---|---|---|---|---|
| Property photographs | Y | Y | Y | Y |
| Floorplan images | Y | Y | Y | Y |
| PDFs | Y | Y | Y | Y |
| EPC rating figures | N | Y | N | Y |
| EPC images | Y | Y | Y | Y |
| Virtual tours | N | N | N | N |
Data clean Checklist
Cleaning your data is essential if you opt for a data move, here is a list of checks you will need to perform before your move.
| Data Clean Checklist | |
|---|---|
| 1 | Check all of your sales & lettings properties have the correct statuses (especially on the market and sold subject to contract properties) |
| 2 | Check all of your sales & lettings properties have all fields complete e.g. price, status, address, tenure, photos etc. |
| 3 | Check all of your sales properties have vendors and purchasers linked |
| 4 | Check all of your lettings properties have landlords and tenants linked |
| 5 | Check information is in the right fields e.g. address lines are in the correct fields |
| 6 | Check information is entered consistently e.g. telephone numbers are entered in the same format |
| 7 | Check applicants you wish to move are active |
| 8 | Check all contacts have all fields complete e.g. name, address, telephone number |
| 9 | Check appointments, viewings & offers are filled out correctly and linked to the associated properties and contacts |
| 10 | Check that notes are in the correct fields |
| 11 | Check photos, EPC images, PDFs are linked to properties |
| 12 | Check that all viewings have linked negotiators, attendees, date, time and arrangements complete |
| 13 | Ensure all the relevant offer history are complete e.g. offer amount, date of offer, purchaser |
| 14 | Check your totals e.g. how many on the market properties, sold subject to contract properties, active applicants to assist with your data checks |
| 15 | Check tenancy details are correct e.g. tenants are linked to properties, rent amounts, statuses and start and end dates are correct |
